Auto mail send at Goods Receipt in SAP

In this post, i am going to explain of setting up auto mail at goods receipt functionality in SAP Materials Management.

Pr-requisite

The basic knowledge of SAP Materials Management (MM) is required to make use of this document in real practice.

 Overview:

 The purchaser or department head or indent-er can get the mail when their material received at warehouse.All the details of the goods receipt can be captured in the mail message.

Purpose of this document

  The goods receipt mail message functionality and the IMG settings required in SAP MM. The details that are relevant for the goods receipt can be captured in the mail message. Hence the buyer is aware of all the information with regard to goods receipt. 

IMG setting:

SAPIMG >Materials Management > Inventory Management and Physical Inventory >Output Determination >Maintain Output Types

The settings for Message type MLGR must be carried out as shown below:

Make sure the program and FORM routine are mentioned as below.

The transmission medium should be Simple Mail, and the partner function is Mail partner.

Make sure that the FORM routine TEXT_PARAMETER is maintained in the Mail tab.

The mail text can be maintained as given below so that the mail recipient gets all the details of the goods receipt.

Maintain Output Determination Procedure:

SAPIMG >Materials Management > Inventory Management and Physical Inventory >Output Determination > Maintain Output Determination Procedures

SAPIMG > Materials Management > Inventory Management and Physical Inventory > Output Determination > Maintain Conditions

Maintain the condition record for the message type MLGR.

If there is a requirement for an express message, the following can be maintained in the communication method:

GR Message Process
1) Purchase order creation – transaction code ME21n
The GR message checkbox has to be checked in the Purchase order.

2) Goods receipt against purchase order – transaction MB01 or MIGO.
Goods receipt is done using MB01 to illustrate the automatic creation of the message in the material document.

The message is created while doing GR in MB01.

4) User navigates to the inbox to check the message. The body of the message shows the details like material, quantity, purchase order number, and quantity delivered.